Purchase invoices and payments
We take off your hands: keying, coding, matching and chasing supplier invoices, and checking them for overcharges, duplicates and fraud before payment.
You get: invoices coded to jobs and matched to orders and delivery notes, with overcharges, duplicates and bank detail changes flagged for your accounts team.
Get a price for thisOr check first: Are we ready for AI?
The problem
Our accounts team spends all day keying and chasing invoices.
What is in this package
- Turn site requisitions into coded purchase orders ready for approval
- Check every supplier bank detail change before it reaches a payment run
- Capture delivery notes from photos and match them to purchase orders
- Chase suppliers for delivery confirmations and warn site about late deliveries
- Check plant hire and haulage invoices against hire records and site records before they are paid
- Check supplier invoice prices against quotes and agreed rates
- Read supplier invoices and code each line to the right job and cost code
- Site requisition to paid supplier invoiceWhole process
- Find duplicate and suspicious supplier invoices before they are paid
- Match supplier invoices to the order and delivery note before payment
- Check reverse charge VAT on every construction invoice in and out
- Handle parking, congestion and clean air zone charges and name the driver
- Prepare the weekly payment run with every hold and reason applied
- Reconcile supplier statements against the purchase ledger
- Check the VAT rate on residential and conversion work before invoicing
- Check fuel card spend against vehicles, drivers and journeys
- Fraud risk review to evidenced prevention controlsWhole process
- Check employees' own vehicles are legal and insured before paying mileage
- Expense, mileage and fuel claim to coded and recharged costWhole process
13 more parts, which a call confirms.
We price a whole package as one build (our rule). A call confirms it.
What it needs to work
- Purchase orders for most spend
- Supplier price agreements
If those aren’t in place yet, you’ll hear that before anything gets built.
Who it’s for
- Main contractors
- Specialist subcontractors
- Developers and housebuilders
- Manufacturers and suppliers
What would this cost for your team?
Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.
Get a price for thisOr check first: Are we ready for AI?