Expense, mileage and fuel claim to coded and recharged cost
We take off your hands: checking mileage claims, insurance and fuel card spend, coding claims to jobs and passing penalty charges to the right driver.
You get: claims checked against policy and coded to jobs for line managers to approve, fuel and penalty charges matched to drivers, and taxable items sent to payroll.
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The problem
We pay mileage and fuel without really knowing who drove where or whether they were insured.
How the steps join up
It starts when: staff submit expenses and mileage, or the month's fuel card and penalty notices arrive.
Check employees' own vehicles are legal and insured before paying mileage
Check fuel card spend against vehicles, drivers and journeys
Handle parking, congestion and clean air zone charges and name the driver
Track each employee's site travel and subsistence against the 24-month temporary workplace rule
Check payroll inputs for errors before the pay run goes to the bureau
One more step, which a call confirms.
What you end up with: Only legal, insured vehicles are paid mileage, claims meet policy and are coded to jobs, fuel and penalty charges land on the right driver and job, and taxable items reach payroll.
Who signs it off: Line managers approve claims and your finance team approves recharges.
What it needs to work
- A written expenses and driving policy
- Vehicle and driver lists
If those aren’t in place yet, you’ll hear that before anything gets built.
Who it’s for
- Main contractors
- Specialist subcontractors
- Developers and housebuilders
- Surveyors and cost consultants
- Manufacturers and suppliers
What would this cost for your team?
Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.
Get a price for thisOr check first: Are we ready for AI?