Variations and final accounts
We take off your hands: capturing site instructions from every channel, pricing variations and dayworks, and building the final account on evidence.
You get: a register of every instruction, variations priced from contract rates for approval and a final account linked to its evidence, for your quantity surveyors.
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The problem
Instructions come in from all directions, and by the final account we can't prove what we are owed.
What is in this package
- Put verbal site instructions into writing
- Build the final account statement with every item linked to its evidence
- Capture site instructions and track potential variations
- Spot work done but not yet applied for or invoiced
- Prepare payment applications using project records
- Track retention and request its release on time
- Price variations from contract rates and draft the quotation
- Keep track of contract payment and notice deadlines
- Daywork instruction to recovered daywork valueWhole process
- Site instruction to agreed variation and final accountWhole process
- Chase unagreed variations each week and report their status to the client
- Match delivery, muck-away and waste tickets to invoices and quantities
- Check daywork sheets against timesheets and gate records
- Turn progress meeting recordings into minutes with instructions and open requests
- Progress meeting to captured instructions and closed actionsWhole process
- Check priced variation and compensation event quotes before they go out
- Write the monthly client progress report from programme, photos and registers
- Keep a retention ledger for every subcontract and release it on time
- Compare drawing and spec revisions to find changes that may be variations
- Draft NEC early warnings and keep the early warning register current
- Chase open actions from meetings and site walks until they are closed
- Close out subcontract final accounts with an agreed statement
- Run reported defects through to the end-of-defects certificate
8 more parts, which a call confirms.
We price a whole package as one build (our rule). A call confirms it.
What it needs to work
- Access to project email and messages
- Contract rates
If those aren’t in place yet, you’ll hear that before anything gets built.
Who it’s for
- Main contractors
- Specialist subcontractors
What would this cost for your team?
Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.
Get a price for thisOr check first: Are we ready for AI?