Subcontractor payments and compliance
We take off your hands: assessing subcontractor applications, issuing payment notices and checking CIS status, insurances and documents before payment.
You get: a draft payment certificate for each application, notices ready on time and holds on anyone whose insurance or documents have lapsed, for your QS.
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The problem
Our QS team spends the month on subcontractor paperwork, from insurances to final accounts, and we still pay for their delays.
What is in this package
- Warn directors when a client, subcontractor or supplier shows signs of financial trouble
- Find your exposure on every job when a client, subcontractor or supplier fails
- Prepare payment applications using project records
- Issue payment and pay-less notices to subcontractors on time
- Assess subcontractor applications and draft the payment certificate
- Collect and check insurance certificates against what the contract requires
- Keep a retention ledger for every subcontract and release it on time
- Assess subcontractor variation claims against the order and instructions
- Score each subcontractor on programme, quality, safety and paperwork
- Draft subcontract orders from the tender and award decision
- Keep the approved supplier and subcontractor list current, with expiry alerts
- Collect and check the paperwork for new suppliers and subcontractors
- New subcontractor or supplier to approved listWhole process
- Hold subcontractor payments until insurances and documents are in date
- Verify new subcontractors with HMRC and keep their CIS status up to date
- Prepare the weekly payment run with every hold and reason applied
- Close out subcontract final accounts with an agreed statement
- Subcontract package complete to settled account and released retentionWhole process
- Subcontractor application to payment runWhole process
- Assess price increase requests from subcontractors and suppliers
- Review and score subcontractor PQQs against your criteria
- Check the umbrellas and agencies behind your labour for unpaid PAYE risk
- Chase collateral warranties, bonds and guarantees owed to you
- Find new subcontractors and suppliers when too few quotes come back
20 more parts, which a call confirms.
We price a whole package as one build (our rule). A call confirms it.
What it needs to work
- Subcontract orders
- Insurance records
- HMRC credentials
If those aren’t in place yet, you’ll hear that before anything gets built.
Who it’s for
- Main contractors
- Developers and housebuilders
What would this cost for your team?
Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.
Get a price for thisOr check first: Are we ready for AI?