Built Logic

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Subcontractor application to payment run

We take off your hands: assessing subcontractor applications, sending payment and pay-less notices on time and checking CIS status and documents.

You get: a draft assessment for your QS to approve, notices on time, holds where documents or tax status fail, and a payment run for your finance director.

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The problem

Assessing subcontractor applications takes days and we still overpay.

How the steps join up

It starts when: a subcontractor submits an application or invoice.

  1. Assess subcontractor applications and draft the payment certificate

    Your team checks and decides at this step.

  2. Assess subcontractor variation claims against the order and instructions

  3. Hold subcontractor payments until insurances and documents are in date

  4. Issue payment and pay-less notices to subcontractors on time

  5. Split labour and materials on subcontractor invoices and test the materials claim

  6. Check labour-only subcontractors and their supply chains for tax fraud risk under the 2026 CIS rules

  7. Prepare the weekly payment run with every hold and reason applied

    Your team checks and decides at this step.

2 more steps, which a call confirms.

What you end up with: Each subcontractor is assessed fairly, notices go out on time, documents and tax status are checked, and only correct amounts reach the payment run.

Who signs it off: Your QS approves each assessment and your finance director approves the payment run.

What it needs to work

  • Subcontract orders and rates
  • Insurance and document records
  • HMRC credentials held by the company

If those aren’t in place yet, you’ll hear that before anything gets built.

Who it’s for

  • Main contractors
  • Developers and housebuilders

Where this joins up

What would this cost for your team?

Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.

Get a price for this

Or check first: Are we ready for AI?