Hire damage, missed charges and fleet use
We take off your hands: logging off-hires, comparing condition photos, checking hire invoices for missed charges and tracking fleet use across depots.
You get: claim packs for new damage found in return photos, hire invoices checked before billing and fleet use by depot, for your depot managers.
Get a price for thisOr check first: Are we ready for AI?
The problem
Damage and charges slip through on our hires, and we can't tell which machines in the fleet earn their keep.
What is in this package
- Schedule servicing, LOLER examinations and MOTs, and chase anything overdue
- Screen new hire accounts for fraud before kit leaves the depot
- Show which plant sits idle and what to transfer, off-hire, sell or buy
- Sort hire billing disputes by cause and gather the evidence to settle them
- Compare delivery and return photos to spot new damage and missing kit
- Show why hire fleet sits idle, by asset, category and depot
- Build a damage or loss claim pack that stands up in a dispute
- Check hire invoices for missing charges and errors before the billing run
- Capture off-hire requests from any channel, issue the off-hire number and book collection
- Pull together a theft report pack when plant or tools go missing
- Turn hire enquiries into priced quotes
- Hire enquiry to off-hire, damage claim and invoiceWhole process
- Turn operated plant, crane and access timesheets into checked invoice lines
- Off-hire cross-hired equipment on time and charge it on correctly
- Produce a weekly hire report on kit use, damage recovery and debt
- Rank hire assets to keep, sell or replace by lifetime margin
- See plant and equipment availability across depots
- Prioritise off-hire repairs by what customers have booked next
- Hire depot morning to delivered kit and controlled on-hire fleetWhole process
- Quarterly hire fleet review to rates, disposals and replacementsWhole process
- Handle on-hire breakdown calls and apply the breakdown allowance correctly
- Capture workshop job cards, parts and time by voice and photo
- Plan fleet servicing from engine hours, telematics and hire bookings
- Value old hire machines and draft their sale listings
20 more parts, which a call confirms.
We price a whole package as one build (our rule). A call confirms it.
What it needs to work
- Hire software data
- Photo capture at dispatch and return
If those aren’t in place yet, you’ll hear that before anything gets built.
Who it’s for
- Manufacturers and suppliers
What would this cost for your team?
Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.
Get a price for thisOr check first: Are we ready for AI?