Built Logic

See what AI can do

Hire enquiry to off-hire, damage claim and invoice

We take off your hands: quoting hires, checking kit and terms, logging off-hires and building damage claims that stand up.

You get: a priced quote, condition photos out and back, complete invoices and damage claims backed by evidence, for your depot manager.

Get a price for this

Or check first: Are we ready for AI?

The problem

We lose money on damage we cannot prove and off-hires we did not log.

How the steps join up

It starts when: a customer asks to hire equipment.

  1. Turn hire enquiries into priced quotes

  2. Screen new hire accounts for fraud before kit leaves the depot

  3. Check contractor terms and purchase orders against the company's hire conditions

  4. Stop overdue or failed equipment going out on hire

  5. Handle on-hire breakdown calls and apply the breakdown allowance correctly

  6. Capture off-hire requests from any channel, issue the off-hire number and book collection

  7. Compare delivery and return photos to spot new damage and missing kit

  8. Prioritise off-hire repairs by what customers have booked next

  9. Turn operated plant, crane and access timesheets into checked invoice lines

  10. Check hire invoices for missing charges and errors before the billing run

  11. Build a damage or loss claim pack that stands up in a dispute

    Your team checks and decides at this step.

  12. Sort hire billing disputes by cause and gather the evidence to settle them

What you end up with: Quotes are priced with availability, terms are checked, only compliant kit goes out, condition is recorded both ways, off-hires are captured from any channel, invoices are complete and damage claims stand up.

Who signs it off: Your depot manager approves damage claims and dispute settlements.

What it needs to work

  • Asset records with inspection dates
  • Photo capture at dispatch and return

If those aren’t in place yet, you’ll hear that before anything gets built.

Who it’s for

  • Manufacturers and suppliers

Where this joins up

What would this cost for your team?

Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.

Get a price for this

Or check first: Are we ready for AI?