Site diaries, reports, minutes and RFIs
We take off your hands: writing up site diaries, weekly and monthly reports, meeting minutes and RFIs after a day on site.
You get: draft diaries from voice notes and photos, minutes with actions, RFIs tracked to an answer and a monthly client report, for your site managers to check.
Get a price for thisOr check first: Are we ready for AI?
The problem
Our site managers spend more of the day on paperwork, RFIs and phone calls than running the job.
What is in this package
- Capture site instructions and track potential variations
- Write meeting minutes and an action list from a meeting recording
- File every site photo by location, trade and date so evidence can be found later
- Call trades to confirm tomorrow's attendance and rebook any who can't come
- Turn site notes and photos into a daily diary
- Answer site team questions from the project's own drawings, specification and contract
- Assess the knock-on effects of a design change on programme, cost, orders and other packages
- Compare daily subcontractor attendance with planned gang sizes
- Write the monthly client progress report from programme, photos and registers
- Report late drawings and design information against the schedule
- Daily site record to monthly client reportWhole process
- Site question to answered RFI and costed changeWhole process
- Pull the weekly site report together from the week's records
- Summarise what changed between two drawing revisions
- Draft RFIs from site questions and track them to an answer
- Chase open actions from meetings and site walks until they are closed
- Compare planned labour with what is committed and on site
- Update programme progress each week from site diaries, photos and reports
- Look-ahead to tomorrow's labour, deliveries and briefingWhole process
- Prepare the morning pre-start briefing for each supervisor
- Draft a look-ahead plan that shows what is blocking each task
13 more parts, which a call confirms.
We price a whole package as one build (our rule). A call confirms it.
What it needs to work
- Site teams willing to record daily
- Documents in one place
If those aren’t in place yet, you’ll hear that before anything gets built.
Who it’s for
- Main contractors
- Specialist subcontractors
- Developers and housebuilders
What would this cost for your team?
Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.
Get a price for thisOr check first: Are we ready for AI?