Built Logic

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Monthly application to cash received

We take off your hands: getting each payment application in on time, checking what comes back and chasing what is short or late.

You get: a complete application on time, every certificate and notice checked, draft challenges with evidence, and payments matched.

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The problem

We get paid late and short, and only notice when it is too late to argue.

How the steps join up

It starts when: the application date in the contract comes round.

  1. Keep track of contract payment and notice deadlines

  2. Spot work done but not yet applied for or invoiced

  3. Prepare payment applications using project records

    Your team checks and decides at this step.

  4. Fill each main contractor's portal or template from one master application

  5. Check incoming payment and pay-less notices for validity, timing and content

  6. Check liquidated damages deductions against the required notices

  7. Compare what was certified with what you applied for, line by line

  8. Answer under-certification and pay less notices with the evidence attached

    Your team checks and decides at this step.

  9. Track under-certified value month by month and work it as a recovery list until resolved

  10. Draft escalation letters for overdue certified sums, statutory interest and suspension rights

    Your team checks and decides at this step.

One more step, which a call confirms.

What you end up with: Every application goes in on time with nothing left off, every certificate and notice is checked, under-payments are challenged with evidence and the money is matched when it lands.

Who signs it off: Your QS approves the application, your commercial manager approves any challenge and a director approves escalation.

What it needs to work

  • Accurate contract payment terms
  • Progress records
  • Access to bank or accounts data for matching

If those aren’t in place yet, you’ll hear that before anything gets built.

Who it’s for

  • Main contractors
  • Specialist subcontractors

Where this joins up

What would this cost for your team?

Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.

Get a price for this

Or check first: Are we ready for AI?