Built Logic

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VAT quarter end to checked and filed return

We take off your hands: checking reverse charge and VAT rates on every invoice, reconciling the bank and reviewing the VAT return before it is filed.

You get: every construction invoice checked for the right VAT treatment, the bank reconciled and the return reviewed for errors, ready for your financial controller.

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The problem

Every VAT quarter we find invoices with the reverse charge wrong and have to unpick them.

How the steps join up

It starts when: the VAT quarter or month closes and the return falls due.

  1. Read supplier invoices and code each line to the right job and cost code

  2. Check reverse charge VAT on every construction invoice in and out

  3. Check the VAT rate on residential and conversion work before invoicing

  4. Check sales invoices for VAT, CIS, retention and references before they go out

  5. Reconcile bank transactions to the ledger and leave only true exceptions

  6. Calculate partial exemption VAT recovery each quarter and the annual adjustment, including Capital Goods Scheme items

    Your team checks and decides at this step.

  7. Check the VAT treatment of each scheme's sales and costs before returns are filed

  8. Review the VAT return for errors before it is filed

    Your team checks and decides at this step.

  9. Check whether monthly VAT returns would bring reverse charge repayments in faster

    Your team checks and decides at this step.

What you end up with: Every construction invoice in and out carries the right VAT treatment, the bank is reconciled, and the return is reviewed for errors before the financial controller files it.

Who signs it off: Your financial controller approves and files the return, and your finance director approves any change to how often you file.

What it needs to work

  • Reverse charge status recorded for each customer and supplier
  • Zero-rating certificates held

If those aren’t in place yet, you’ll hear that before anything gets built.

Who it’s for

  • Main contractors
  • Specialist subcontractors
  • Developers and housebuilders
  • Manufacturers and suppliers

Where this joins up

What would this cost for your team?

Answer questions about your company and how this work runs today. You see an indicative estimate of the hours back, what that time is worth and the price when you send your details.

Get a price for this

Or check first: Are we ready for AI?